Staff Directory
Contact details, FIDO PINs, and Field Examiner expiration dates are filled from staff profiles. Only administrators can update staff profiles.
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CTRTA Staff Operations
Welcome, CTRTA Team Member
TCFP TrackerOpen course, TPA, testing, and certificate records.
Equipment TrackerOpen inventory, trailers, service status, and inspections.
Learning Management SystemOpen assigned online courses, lessons, knowledge checks, and exams.
My Certification Status
Expiration reminders appear 90 days before renewal is due.
CTRTA Notices
Updates posted by academy administration.
0Upcoming assignments
0Pending responses
0Accepted or claimed
0Open shifts
Schedule Calendar
Central Time
Upcoming Assignments
Submit Drive Time
Select the date the travel occurred or will occur. You can only submit Drive Time for yourself. Drive Time must be approved before it appears on your schedule or in the Hours Report.
Submit Reimbursement
Submit an expense for administrator approval. Reimbursements do not appear on the schedule. Email the receipt to billing@ctrta.org.
My Drive Time Submissions
Approved submissions are added to your schedule on the Drive Date you selected.
My Reimbursement Submissions
Approved reimbursements appear in the Hours Report but never on your schedule.
Open Shifts
Available positions are matched to your staff type and logistics authorization. An administrator must approve the pickup before it is added to your schedule.
My Personal Mileage & Expenses
These are your private contractor records. They stay separate from CTRTA reimbursements, scheduled hours, and payroll calculations.
Tax reminder: Track ordinary, necessary, unreimbursed business costs. Personal commuting and personal expenses are not business deductions. Vehicle mileage and actual operating expenses generally represent alternative methods, not amounts to add together. Meal limitations, mixed personal use, home-office rules, and asset depreciation may apply; review your records with a tax professional.
Mileage Tracker
Record business travel. Mileage remains separate from expense dollar totals and does not appear on the schedule.
My Mileage Entries
Filtered to the tax year selected above.
Add Business Expense
Record the amount paid and business-use percentage. Mark anything already reimbursed so it is excluded from unreimbursed totals.
My Business Expenses
Business-use amounts are estimates for recordkeeping, not guaranteed tax deductions.
Unreimbursed Expenses by Category
Request Lodging
Submit lodging needs for a CTRTA course. An administrator will review your request.
My Lodging Requests
Track whether each request is pending, approved, or denied.
TCFP Tracker
Permission-controlled access to CTRTA course, TPA, application, testing, skills, and certificate records.
Equipment Tracker
Permission-controlled access to equipment, trailer assignments, inspections, service status, and SCBA records.
LMS Course Enrollment
Select active staff and one or more LMS courses. Staff accounts are created or updated from the staff directory and enrolled immediately.
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Lodging Requests
Review pending lodging requests or open the approved history.
Add Staff Member
Choose access, certifications, and the portal tabs this person can open.
Post Portal Notice
Notices appear on every staff member's dashboard.
Portal Modules
Enter the protected Worker addresses once. Staff only see modules they are authorized to open.
Create Course
Quick Shift Builder
Choose a course, date, and 15-minute time blocks. The shift name and location fill automatically from the selected course.
Fire Academy Schedule Builder
Select the first date, then use the saved prebuilt template below. Each entry's Day Offset controls its date, so the full academy can be changed without editing code.
Edit Fire Academy Builder
Add, delete, reorder, or edit every prebuilt entry. Day Offset is the number of calendar days after the First Selected Date.
Upcoming Shift Coverage
Assign staff, filter by course, or select multiple shifts for deletion.
Staff Certification Expirations
Expired credentials and credentials due within 90 days are highlighted first.
Staff Directory — Edit Enabled
Tap Edit Staff on any person below to update their information.
Drive Time Approvals
Pending requests show first. Switch to Approved to review completed approvals.
Reimbursement Approvals
Confirm receipts were emailed to billing@ctrta.org before approval.
Submit Pay Withhold
The amount is subtracted from the staff member's Total Payment and shown in the Hours Report.
Staff Mileage & Expense Exports
Export mileage and expense records for individual staff members.
Shift Pickup Requests
Pending requests show by default. Switch to Approved to review completed pickups.
Staff Pay Rates
Set one shared hourly rate for Drive Time, Admin, and Logistics. Shift pay remains adjustable for each instructor.
Instructor Hours Report
Calculates scheduled assignment hours and approved Drive Time. The default report includes Accepted/Claimed assignments plus approved Drive Time.
Hours and gross pay are totaled by category: Shifts, Drive Time, Logistics, and Admin. Drive Time uses approved submitted hours; scheduled entries use assigned or overridden hours.
0Total Hours
0Shifts
0Drive Time
0Logistics
0Admin
$0.00Gross Pay
$0.00Reimbursements
$0.00Pay Withheld
$0.00Total Payment
0Staff Members